Access Union County Clerk Records

Susan Ray, Union County Clerk

Indiana does not use a county-level district clerk structure for Union County. The researched office is the unified Union County Clerk, which serves as the county clerk and circuit court clerk for the local court system. The official county clerk page names Susan Ray as Union County Clerk and lists the office at 26 W Union St, Liberty, IN 47353, on the first floor of the Union County Courthouse. The Indiana court directory also lists Susan Ray as clerk at the courthouse address, with phone (765) 458-6121 and fax (765) 458-5263.

The clerk page is the strongest local source for the office's court-record role. It states that the clerk administers elections, issues marriage licenses, receives passport applications, and performs many judicial functions. Those judicial functions include maintaining records of case filing, complaints and initial pleadings, motions, pleadings, evidence, judgments, orders, and decrees of the Circuit Court. The same office receives payments of fines, fees, and judgments levied by the court and disburses judgment money when payment is received for a party.

The official Union County Clerk page is the local source for the clerk's name, courthouse location, contact information, and court-record duties.

That local page is the best starting point for understanding why court filings, marriage licenses, and certified-copy questions all route through the same office.

Union County Clerk Duties

The Union County Clerk is a records office, payment office, and public counter for several different tasks. The court-record side is tied to Union County Circuit Court, which is the researched local trial court. The clerk keeps the file history and the documents that show what has been filed, ordered, paid, or decided. A person seeking a certified divorce decree, a court order, a judgment entry, an estate document, or an older case paper should contact the clerk after searching online.

• Maintains Circuit Court filings, complaints, initial pleadings, motions, pleadings, evidence, judgments, orders, and decrees.
• Issues marriage licenses and provides certified marriage license copies under Indiana fee rules.
• Receives payments of fines, fees, and judgments levied by the court.
• Disburses judgment money when payment is received on behalf of a party.
• Receives passport applications and administers elections as non-court clerk functions.

Request Union County Clerk Records

Union County court record access has more than one channel. Public, non-confidential case information and some documents can be searched through MyCase or the Indiana Public Access Portal. The Union County Circuit Court page routes court records to the Indiana State Court Administration website, while the Indiana Judicial Branch public-records page says court documents and filings may be available at no cost through MyCase. If a document is not online, the user must contact the clerk in the county where the case is being heard.

In-person requests go to the clerk's first-floor courthouse office. Phone requests can start at (765) 458-6121, and email can be sent to clerk@unioncountyin.us. Mailed requests should be addressed to Union County Clerk, 26 West Union Street, Liberty, IN 47353. The request should identify the case number, party names, document type, return contact information, and payment arrangement if copies are needed. For public records not routinely available at the counter, Union County instructs requesters to direct the request to the elected official or department head responsible for the record.

The Indiana Judicial Branch request page explains that marriage certificates, divorce decrees, wills, estate documents, transcripts, and judicial agency records may require different official request paths.

For Union County clerk records, that state guidance supports a practical split: search public case data online, then contact the clerk for official or certified documents.

Certified Copies from Union County Clerk

A certified copy is a clerk-issued copy that verifies the document is an official copy from the court or clerk file. It is different from a MyCase screen, a downloaded unofficial document, or a printout from a public lookup. Certified copies may be needed for divorce decrees, marriage license records, estate documents, court orders, judgments, name-change proof, agency filings, or legal proceedings. The clerk is the office to ask whether the requested record can be certified and what fee applies.

1. Identify the record type, such as decree, order, judgment, estate document, will, marriage license, or case filing.
2. Search MyCase first if the case number is unknown, and write down the Union County case number and party names.
3. Contact the Union County Clerk by phone, email, mail, or in person to confirm availability, fee, certification method, and delivery options.
4. Submit a clear request with the case or license details, copy type, requester contact information, and payment arrangement.
5. Pick up the copy or wait for mail or other delivery method approved by the clerk.

Note: MyCase is useful for finding case details, but the official court record and certified copies come from the court maintaining the record.

Union County Request Fields

No Union County Clerk-specific court-record request PDF or web form was located in official county sources. The county's Access to Public Records page functions as the local request guidance. It tells requesters to address the request to the elected official or department head responsible for the record, make the request specific and clear, and be ready to pay reproduction costs. The practical request fields below come from that local guidance and the clerk-request channels in the research.

The Union County public-records page is the local fallback for records that are not found through routine clerk counter service or online case search.

Its emphasis on specific requests is important for clerk records because broad requests can miss the case number, date range, or copy type the office needs.

Union County Clerk Fees

The fee table separates confirmed statewide amounts from gaps in the official Union County sources. The Indiana Judicial Branch marriage-license page supplies the marriage-license and certified marriage copy amounts. The research did not locate a Union County-specific plain-copy, certified court-copy, certification, search, or probate filing fee chart. Public-record reproduction costs may still apply under county guidance, so any mailed request should include a way for the clerk to quote the amount before processing.

Union County Clerk and MyCase

MyCase is the main online search channel for public, non-confidential Union County court cases in courts using Odyssey. It can show case information, chronological case summary entries, parties, hearings, financial information, and some document links. It may include criminal, civil, family, probate, guardianship, appellate, and traffic records where public access rules allow. MyCase public access is free, but the terms and help pages state that it is not the official court record and may contain errors or omissions. The official record is obtained from the court maintaining it.

Some documents are not online even when the case is public. Older case files, wills, estate documents, certified divorce decrees, certified marriage records, transcripts, and current official balances should be requested from the Union County Clerk. Protection order cases cannot be found on MyCase because protected-person names and identifying information are excluded from online public access. Sealed, expunged, juvenile, adoption, mental-health, and personal identifier material may be excluded or redacted under Indiana Access to Court Records Rule 5.

Union County Public Access Limits

Indiana's Access to Public Records Act and the Indiana Rules on Access to Court Records create the public-access framework for Union County clerk records. Indiana Access to Court Records Rule 4 states the general rule that court records are accessible to the public except as provided by Rule 5 and other exclusions. Rule 5 excludes or limits some entire cases, documents, personal identifiers, mental-health matters, treatment records, victim and witness contact data, and warrant-related materials. That means a clerk may confirm a process without releasing every document a requester names.

Union County's public-record guidance also says requesters should make requests specific. If a request is unclear, broad, or requires extensive research, county officials may invite inspection of records at the courthouse instead of producing a broad set of copies. If a public official does not respond adequately, the county points requesters to the Indiana Public Access Counselor. The same event can involve several offices, so court filings belong with the clerk, jail and warrant records with the sheriff, criminal-history records with the state police, driver records with the BMV, and federal court records with PACER.